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Assistant

Company: LOUISIANA WORKFORCE, LLC
Location: Dequincy
Posted on: May 3, 2021

Job Description:

Local prison release program is seeking an Administrative Assistant to provide support which includes typing, filing, answering office line, scheduling, record keeping, creating and maintaining Excel spreadsheets, coordinating of training/conferences and travel, ordering/maintaining office supplies for staff and interacting with a diverse offender population. Will have knowledge of confidential organizational information and must protect it as such. Some independent judgment is required to plan, prioritize and organize diversified workload; may recommend changes in office practices or procedures.

ESSENTIAL FUNCTIONS:

1. Establishes, develops, maintains and updates filing systems for submission to Department of Public Safety & Corrections.

2. Organizes and prioritizes large volumes of information and correspondence; regularly handles confidential information.

3. Works with Assistant Director on both special and ongoing projects which may include planning and coordinating class orientations, disseminating information and creating graduation packets.

4. Creates and maintains Excel spreadsheets.

5. Schedules and organizes complex activities such as meetings, travels, conferences and department activities.

6. Assists the Reentry staff with tasks as needed.

7. Orders and maintains general office supply inventory.

8. Other duties as assigned by the Director of Reentry.

REQUIRED EDUCATION AND/OR EXPERIENCE:

1. Associate degree or higher level of education in related field.

2. Administrative and customer service experience (1 year Preferred)

3. Proficiency in MS Office with expertise in Microsoft Word, PowerPoint and Excel.

4. US Work Authorization

COMPETENCIES:

  • Detail Oriented
  • Initiative
  • Organizational skills
  • Confidentiality
  • Time management
  • Multitask

POSITION TYPE/EXPECTED HOURS OF WORK: This is a full-time office position, and hours of work and days are Monday through Friday, 8:00 a.m. to 4:00 p.m.

WORK ENVIRONMENT: This job is located at a correctional facility; however, this job operates primarily in a professional office setting and routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

OTHER DUTIES: Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Job Type: Full-time

Benefits:

  • Health insurance
  • Dental insurance
  • Disability insurance
  • Vision insurance
  • Life insurance
  • Paid time off after 1 year

Schedule:

  • 8-hour shift
  • Monday to Friday

Work Location:

  • One location


Keywords: LOUISIANA WORKFORCE, LLC, Lake Charles , Assistant, Other , Dequincy, Louisiana

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