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Administrative Assistant

Company: M&M Sales Company, Inc.
Location: Lake Charles
Posted on: November 19, 2021

Job Description:

Description:This Administrative Assistant plays an essential role in the Lake Charles Division by supporting employees, customers and managers in the completion of daily, time sensitive tasks and goals.Candidates should thrive as a communication hub in a small office with warehouse environment. An ability to work independently and efficiently is a must, especially on days that can be unpredictably fast-paced. The perks include a private office environment with causal dress code, weekends off and occasional schedule flexibility. This full-time, benefits eligible position is hourly, non-exempt. M&M Sales' administrative offices are open Monday-Friday.Job Function:

  • Maintains a a consistent presence by answering phone calls promptly, collecting and sharing detailed information, and addressing customer requests for information and service
  • Receives, logs and dispatches service requests and assists in tracking preventative maintenance
  • Records daily schedule and inventory revisions in the company shared database(s)
  • Generates daily reports and performs reconciliation and notation. Meets regular, recurring deadlines for completion.
  • Administers and tracks the safety credentialing program to meet all company and customer components including registrations, renewals, screens, general and site specific certification, passes and documentation
  • Maintains company-specific accountability procedures
  • Assists in collecting and accurately recording daily attendance, route assignments and trainings
  • Facilitates conversations between employees, managers and other support staff departments as needed
  • Drafts basic correspondence appropriate for internal and external communication
  • Performs basic administrative functions for the Division Manager and Supervisor
  • Other administrative oriented tasks to support the Division's success. Requirements:Experience required includes at least two years transferable work experience and a high school diploma or equivalent. Previous experience in administrative assistant, office management or customer facing role is required. Basic to Intermediate proficiency in a pc environment using Microsoft Office applications is required. Experience using apps or ios applications a plus. Experience working in a similar environment a plus.Candidate must be willing to remain accountability and confidential in recording, tracking and reporting sensitive employee information and general company information.Successful candidates will be willing to train, apply previous experience and have a strong orientation with task completion.M&M Sales Company, Inc. requires application, interview, screening (background & substance) and reference requests for this position. Opting into text messaging during the application process or providing a valid and monitored email address is highly encouraged.

Keywords: M&M Sales Company, Inc., Lake Charles , Administrative Assistant, Administration, Clerical , Lake Charles, Louisiana

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